Reconciliations
Every balance sheet account, tied to the records behind it.
Cash ties to the bank. Receivables tie to Atlas. Payables and accruals tie to Cortex. Deferred revenue ties to Apex's schedules. Intercompany ties to the other entity. Orion reads each side from the one foundation, shows what agrees and names what does not, and each reconciliation is prepared and reviewed by the people your team assigns.
- Preparer
- A. Kim
- Reviewer
- J. Reyes
- Threshold
- $500.00
What each account ties to
One workspace for the whole balance sheet.
| Account | Ties to | A difference is |
|---|---|---|
| Cash | Bank statement lines, from the feed or the file | A line with no entry, or an entry with no line |
| Accounts receivable | Open invoices and unapplied cash in Atlas | A posting in one and not the other |
| Payables and accruals | Open bills and received-not-billed in Cortex | A bill posted to the wrong period |
| Deferred revenue | Apex's revenue schedules, by contract | A schedule not run, or a journal not posted |
| Intercompany | The other entity's balance | An amount, a date or a currency that differs |
| Prepaids and other | A schedule your team keeps in Orion | A balance the schedule does not explain |
Intercompany
Both sides of every intercompany balance, in one place.
Each pair is read from both entities' books and compared at the rate your policy names for the period, recorded once and kept with the reconciliation. A difference goes to the owner on the side that has to move.
- Per currency
- Each entity's balance stays in its own currency; the rate is shown, never hidden.
- Paired tasks
- Neither side's reconciliation can be signed while the pair disagrees without an explanation.
Prepared and reviewed
A preparer, a reviewer and the evidence, every time.
Two people
A preparer and a reviewer on every account, never the same person.
Thresholds
Differences under your threshold are noted; above it, explained.
Evidence kept
Each match, file and explanation stays with the reconciliation.
Rolled forward
Open items carry into the next period with their age and last note.
From records to a signed account
Read, tie, explain, sign.
- 01
Read
Both sides of the account, from the foundation, for the period.
- 02
Tie
Matched by your rules: bank lines, subledger items, intercompany pairs.
- 03
Explain
Every difference named with the records behind it, and its owner.
- 04
Sign
The preparer signs, then the reviewer, each recorded with what they saw.
What Orion works out, and what is yours
Orion does the arithmetic. People sign.
Orion reads both sides and ties them on its own. Every adjusting journal, write-off and sign-off is a person's.
Orion matches, ties and calculates on its own, from the records already in your foundation. Every journal posted, every difference written off, every reconciliation signed off and every period locked is a person's decision, recorded with their name. Orion never moves money.
Orion works it out
- Reads both sides of each account from the foundation
- Matches bank lines, subledgers and intercompany pairs by your rules
- Names every difference with the records behind it
- Carries open items forward with their age
Always a person
- Every adjusting journal
- Every write-off
- Preparer and reviewer sign-off
- Changes to matching rules and thresholds
FAQ
Reconciliations, run end to end.
Which accounts does Orion reconcile?
Every balance sheet account your close covers: cash against the bank, receivables against Atlas, payables and accruals against Cortex, deferred revenue against Apex's schedules, intercompany against the other entity, and any other account against a schedule your team keeps in Orion.
How is this different from the reconciliations in Cortex?
Cortex reconciles the payables side as bills move: vendor statements, payments against the bank, AP against the GL. Orion holds the whole balance sheet for the close, reads Cortex's results from the same foundation rather than redoing them, and adds every other account, with preparer and reviewer sign-off.
Does Orion post adjusting entries?
Not without a person. Orion drafts the adjusting journal with the difference it explains, and a person with posting rights posts it to your ERP. Orion reads the posting back before the account counts as tied.
How does intercompany work across currencies?
Each entity's balance stays in its own currency. The pair is compared at the rate your policy names for the period, recorded once and kept with the reconciliation. Orion never adds balances across currencies without a rate.
Can someone sign off their own reconciliation?
No. The preparer and the reviewer are always two different people, and both sign-offs are recorded with their names, the time and the evidence on the page.
What happens to an item that stays open?
It rolls into next period's reconciliation with its age and its last explanation, so nothing disappears at month end and an old item stands out.
Related in Orion
- Bank feedsEvery account's statement lines in the foundation, matched to what Atlas, Cortex and the GL recorded.View
- Month-end closeThe close checklist and every task by period, with its owner, its status and the evidence behind it.View
- Period close and sign-offA period closes when the checks pass and the people your company names sign it, and then it is locked.View
- One foundationOrion reads what Atlas, Apex and Cortex already hold, with your GL, bank and payroll, in your company's own database.View
See the reconciliations work on your own close.
Bring last month's close: the checklist, the reconciliations and the trial balance. We run it through Orion beside your team and show you where it would have tied, and give you an honest answer if the close is slow for a reason upstream that you should fix first.
Your close calendar, chart of accounts, thresholds, reviewers and sign-off order are yours, and they stay yours. Orion is configured to the way your team closes. You are not handing over a playbook or fitting into a template.